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Scanned documents and certification requirements and guidelines

Please follow the requirements and guidelines below when providing scanned or certified documents for your Admission and/ or Credit for Recognised Learning (CRL) application.

Please read the information regarding International and overseas qualifications if you are submitting International and overseas qualifications not issued in English.

Scanned documents requirements and guidelines

For documents that are uploaded in eApplications or submitted via email.

How to correctly scan your documents
  • Scan the original document in colour – photocopies, fax copies and certified copies are not accepted.
  • Scan the document upright and at its original size – cropped, tilted, skewed, distorted and / or incomplete will not be accepted.
  • Digital photographs and scans from smartphone applications will not be accepted.
  • If a document has more than one page, scan all pages – incomplete documents will not be accepted.
  • If a document is larger than A4, scan the document in A4 sized portions without size reduction.
  • If a document has markings or text on both sides of the document, include both sides.
How to correctly save and name your scanned documents
  • Scanned documents are only accepted in the following formats:
        .jpg    .jpeg    .pdf    .png    .tif
  • File size of any single document should not exceed 4.8MB.
  • The resolution of the scans must enable the text; in particular fine or small size text, punctuation, and decimal points to be legible.
  • It is recommended that scans be named to reflect the type of document. Example: A University Academic Transcript scanned in .pdf format may be named transcript_university.pdf.

Certified documents requirements and guidelines

For documents that are not submitted electronically due to application requirements.

Who can certify documents

Please follow the guidelines below if you are required to submit certified documents in hardcopy. If you are submitting documents electronically, you must use the scanned documents requirements and guidelines above.

Authorised officers who may certify documents

The University Admission Centre stipulates that the following people can certify any document:

In Australia

Anyone who is currently employed as a/an:

  • Accountant, who is member of the Institute of Charted Accountants in Australia or CPA Australia or the National Institute of Accountants or the Association of Taxation and Management Accountants or Registered Tax Agents
  • Court Officer (Judge, Magistrate, Registrar or Clerk)
  • Electorate Officer
  • Justice of the Peace
  • Barrister, solicitor or patent attorney
  • Notary Public
  • Pharmacist
  • Police Officer rank of sergeant or above
  • Post Office Manager
  • Principal of an Australian primary school or high school
  • Registered Australian Health Practitioner.

An authorised officer at:

  • A tertiary admissions centre: UAC, VTAC, QTAC, SATAC, TISC
  • The Admissions Office, Student Service Office or official records department at a recognised Australian university or State Training Provider (TAFE institutions).

Outside Australia

  • Any academic or administrative staff member located at a Curtin Offshore Campus or Partner Institution
  • An authorised officer of the official records department of the institution that originally issued the documents
  • Any academic or administrative staff member located at a Curtin Offshore Campus or Partner Institution
  • An authorised officer at an Australian overseas diplomatic mission
  • An authorised officer at an Australian Educational Centre
  • A Notary Public
  • An authorised officer associated with a Curtin University Registered Education Agent

Documents that have been certified by yourself or your immediate family, even if you or your immediate family belong to one of the categories listed above, will NOT be accepted.

How to certify a document

For documents that are not submitted electronically due to application requirements.

When certifying a document the authorised officer must carefully check the copy against the original and if satisfied it is a true copy must certify it as below:

  1. Print/write “This is a true copy of the original document sighted by me” on each page of the document”
  2. Sign the statement
  3. Date the statement
  4. Print/write the follow details:
    • Full Name
    • Profession or occupation
    • Registration Number (if applicable)
    • Organisation
    • Contact telephone number or address
  5. Include the official stamp or seal of the verifiers organisation on the copy, if the organisation has such a stamp.

If you have queries regarding the Scanned Documents and Certification Requirements and Guidelines, please email the Admissions Office.